SYNOPSIS
ON
POST OFFICE
AUTOMATION
BY
RAJ PANDEY
USED LANGUAGES
PHP and MYSQL
Project Name:
POST OFFICE AUTOMATION
Technology:
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Front End: PHP (Version 8.2), HTML, CSS, JavaScript
Back End: MySQL Database
Server: Apache or any PHP-supported server
Introduction
The Post Office Automation System is a web-based
application designed to enhance and modernize the
traditional post office services by automating operations.
This system reduces manual effort, improves efficiency, and
enhances customer experience by digitizing post office
functions. Developed using PHP and MySQL, the application
ensures reliability, scalability, and security. By minimizing
paperwork and automating tracking, the system helps in
reducing human errors and increasing service speed.
Objectives
The main goal of this project is to automate the essential
operations of a post office, making the system more efficient,
user-friendly, and less reliant on manual work.
By implementing automation, this system aims to reduce
errors, improve customer satisfaction, and optimize
workforce management. The following are the key
objectives:
ï‚· To automate post office services and reduce manual
intervention.
ï‚· To provide a user-friendly interface for both staff and
customers.
ï‚· To store all data digitally, reducing paperwork and
human errors.
ï‚· To enable quick processing of postal services,
minimizing crowding.
ï‚· To offer real-time tracking and inquiry services to
customers.
ï‚· To generate daily reports for better management and
decision-making.
Problem Statement
The traditional postal system involves manual processes,
leading to inefficiencies, delays, and errors. With increasing
demand for postal services, managing operations manually
becomes cumbersome. A digital solution is required to
streamline operations, improve customer experience, and
enhance service delivery.
Proposed Solution
The Post Office Automation System offers a centralized,
web-based solution for various postal services, including
registered post, speed post, parcel post, money orders, and
e-card services. The system integrates features like inquiries,
tracking, and reporting, providing a seamless automation
experience.
System Modules
Login Module
ï‚· Secure authentication for staff and administrators.
ï‚· Role-based access control to protect sensitive
information.
ï‚· Session management and logout functionality for secure
user handling.
ï‚· Password recovery and account locking for enhanced
security.
Registered Post
ï‚· Digital registration and receipt generation.
ï‚· Automatic tracking number assignment.
ï‚· Secure record-keeping for registered posts.
Speed Post
ï‚· Faster processing and tracking of speed posts.
ï‚· Real-time status updates for customers.
ï‚· Enhanced security and prioritization for urgent
deliveries.
Parcel Post
ï‚· Parcel management including weight and cost
calculation.
ï‚· Automatic postage calculation based on weight and
distance.
ï‚· Secure handling and tracking of parcels..
Money Order
ï‚· Digital money order processing with secure transactions.
ï‚· Instant confirmation and receipt generation.
ï‚· Automated notifications to recipients.
E-Card
ï‚· Sending and receiving digital greeting cards.
ï‚· Customizable templates and delivery options.
ï‚· Secure storage and retrieval of e-cards.
Inquiry Module
ï‚· Allows customers to check the status of their posts.
ï‚· Automated responses based on tracking details.
ï‚· Centralized system for managing customer inquiries.
Track Post
ï‚· Customers can track their posts using tracking numbers.
ï‚· Status updates at each delivery stage.
ï‚· Integration with automated notifications.
View Inquiry
ï‚· Staff can view and respond to customer inquiries.
ï‚· Inquiry history for future reference.
ï‚· Faster resolution of customer complaints.
Update Tracking Details
ï‚· Staff updates tracking status for shipments.
ï‚· Notifications sent to customers upon status changes.
ï‚· Secure data entry to prevent errors.
Daily Post Report
ï‚· Generates daily reports summarizing transactions and
deliveries.
ï‚· Detailed insights into pending and completed tasks.
ï‚· Helps in operational planning and decision-making.
Technology Stack
ï‚· Frontend: HTML, CSS, JavaScript, Bootstrap.
ï‚· Backend: PHP.
ï‚· Database: MySQL.
ï‚· Server: Apache.
System Architecture
The system follows a three-tier architecture:
Based on your synopsis, I'll help you build a Post Office Automation System using PHP and MySQL. Let's start with the project structure and implement the core modules step by step.
First, let's set up the basic file structure for your project:
post-office-automation/
├── assets/
│ ├── css/
│ │ └── style.css
│ └── js/
│ └── script.js
├── config/
│ └── database.php
├── includes/
│ ├── header.php
│ ├── footer.php
│ └── functions.php
├── modules/
│ ├── login/
│ ├── registered_post/
│ ├── speed_post/
│ ├── parcel_post/
│ ├── money_order/
│ ├── ecard/
│ ├── inquiry/
│ └── reports/
├── index.php
└── dashboard.phpLet's create the MySQL database structure:
database.sql
Create the database connection file:
config/database.php
Create a functions file for common operations:
includes/functions.php
Create header and footer files for consistent layout:
includes/header.php
includes/footer.php
Create custom CSS and JS files:
assets/css/style.css
assets/js/script.js
I found some issues in the code block.
I will fix them.
assets/js/script.js
Create the login page:
modules/login/index.php
Create the logout script:
modules/login/logout.php
Create the dashboard page:
dashboard.php
Create the registered post module:
modules/registered_post/index.php
modules/registered_post/create.php
Create the tracking module:
modules/inquiry/track.php
Create the home page:
index.php
Create the update tracking module:
modules/inquiry/update.php
Create the daily report module:
modules/reports/daily.php
Now that we've created the core files for the Post Office Automation System, here's a step-by-step guide to implement it:
Set up the database:
post_office_automationdatabase.sql file to create all the necessary tablesSet up the project structure:
Configure the database connection:
config/database.php with your MySQL server detailsTest the system:
Implement additional modules:
Customize the system:
Security considerations:
This implementation provides a solid foundation for your Post Office Automation System. You can extend it further by adding features like:
The system is designed to be modular, so you can easily add or modify features as needed.
bhai ek bar run kar ke dikh dete server par online
I understand you want to see the application running online, but I don't have the capability to run or deploy code on a server for you. However, I can guide you on how to get this running on your local machine or deploy it to a web hosting service:
Install a local server environment:
Set up the project:
Create the database:
Access the application:
If you want to deploy it online, you can use a PHP hosting service:
Choose a hosting provider:
Upload files:
Set up the database:
Access your website:
Would you like me to provide more detailed instructions for either of these options? Or would you prefer I make any adjustments to the code to better suit your needs?