Flow Stages:
- Job Creation → 2. Candidate Screening → 3. AI Interview → 4. Processing → 5. Final Decision
Top-Level Phases
Planning → Screening → Interviewing → Processing → Decisioning
Admin & Execution Tracks
Admin Activities
Start with job creation and candidate scheduling handled by HR/admin.
Execution Activities
Mostly AI-driven actions post-screening, leading to final recruiter decisions.
Timeline Steps with Roles
Planning
Create Job (Human Activity - Orange Circle)
Job posting initiated in the ATS (Applicant Tracking System).
Job Posted & Shared (Human Activity)
Shared via career pages or social channels.
Screening
Candidate Applies (Human Activity)
Application submitted via job portal or external source.
AI Filters Candidate (AI Task - Purple Circle)
JD and resume match scored using AI.
Candidate Shortlisted for AI Screening (AI Task)
Based on score, candidate is moved forward.
Interviewing
AI Screening Invite Sent (AI Task)
Auto email sent with screening instructions.
Candidate Completes Video/Audio Screening (Human Activity)
Candidate records answers to predefined questions.
AI Captures Full Transcript (AI Task)
AI transcribes the entire interview.
Processing
AI Analyzes Interview (AI Task)
Extracts sections like:
Ice Breaker
Education
Skills & Abilities
Work Background
Job-Specific Responses
Email Template Auto-Generated (AI Task)
Summary report auto-created for recruiter review.
Decisioning
Recruiter Reviews Candidate Summary (Human Interaction - Orange Outline)
Final review based on AI analysis.
Decision Made → ATS Updated (AI Task or Human)
Either AI or recruiter updates candidate status in ATS.
Legend:
🟠 Human Interaction
🟡 Human Activity
🟣 AI Tasks make this as showed in ref image
205d ago
I'll create a comprehensive flowchart diagram that visualizes your AI-powered recruitment workflow process, showing the progression from job creation through final decision-making.
This diagram illustrates your complete AI-powered recruitment workflow with the following key features:
Flow Stages Overview:
- Planning → Job creation and posting
- Screening → Application filtering and shortlisting
- Interviewing → AI-driven screening process
- Processing → Automated analysis and reporting
- Decisioning → Human review and final decisions
Activity Types:
- 🟠 Human Interactions (Orange circles with border) - Critical decision points requiring human oversight
- 🟡 Human Activities (Filled orange circles) - Manual tasks performed by humans
- 🟣 AI Tasks (Purple circles) - Automated processes powered by AI
Key Automation Points:
- AI Filtering: Automatic resume-JD matching and scoring
- Smart Scheduling: Automated interview invitations
- Transcript Generation: Full audio/video transcription
- Intelligent Analysis: Structured extraction of candidate information
- Report Generation: Auto-created summary reports for recruiters
The workflow optimizes efficiency by automating repetitive tasks while maintaining human oversight at critical decision points, ensuring both speed and quality in the recruitment process.
205d ago